The 62 Best Productivity Tools For Small Business [2024]

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Updated: January 20th, 2022

Productivity is essential to running your business.

After interviewing thousands of founders, we put together a list of the most popular productivity tools.

Here they are:

1. ClickUp

One app to replace them all. It's the future of work. More than just task management - ClickUp offers docs, reminders, goals, calendars, and even an inbox.

More About ClickUp

ClickUp is one app to replace them all. It's the future of work. More than just task management - ClickUp offers docs, reminders, goals, calendars, and even an inbox.

Fully customizable, ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate.

ClickUp’s core mission is to make the world more productive by removing friction caused by using so many different applications.

Built for teams of all sizes and industries, ClickUp’s fully customizable and proprietary features make it a must-have for teams that want to keep everything from design to development in one place. The platform allows deep modularity in the form of add-ons called ‘ClickApps’, allowing rich customization for each team individually.

ClickUp allows you to create custom views that you can save and share with anyone and is packed full of proprietary features such as Assigned Comments, LineUp™, and Box view for unprecedented management of people.

ClickUp’s flexibility, simplicity, and ease of use make it a leader in what's being called the 'next generation of work tools'.

Pricing Details

Free Forever Plan

100MB Storage
Unlimited Tasks
Unlimited Members
Two-Factor Authentication

$5 Member/Month Plan

Unlimited List, Board, and Calendar views
Unlimited Integrations
Unlimited Dashboards
Guests and Permissions
Goals, Portfolios, and Custom Fields

Additional details about ClickUp:

Pricing: Freemium
Twitter: @clickup
Website: clickup.com

Businesses using ClickUp:

92 successful businesses are using ClickUp ➜

2. Google Suite

A brand of cloud computing, productivity and collaboration tools, software and products developed by Google.

Additional details about Google Suite:

Pricing: Freemium
Twitter: @GoogleWorkspace
Website: https://gsuite.google.com/

Businesses using Google Suite:

1336 successful businesses are using Google Suite ➜

3. Slack

A cloud-based set of proprietary team collaboration tools and services.

Additional details about Slack:

Pricing: Freemium
Twitter: @slack
Website: https://slack.com/

Businesses using Slack:

1126 successful businesses are using Slack ➜

4. Dropbox

A modern workspace designed to reduce busywork-so you can focus on the things that matter.

Additional details about Dropbox:

Pricing: Freemium
Twitter: @dropbox
Website: https://www.dropbox.com/

Businesses using Dropbox:

673 successful businesses are using Dropbox ➜

5. Trello

Project management web application.

Additional details about Trello:

Pricing: Freemium
Twitter: @trello
Website: https://trello.com/

Businesses using Trello:

538 successful businesses are using Trello ➜

6. Asana

Asana is a web and mobile application designed to help teams track their work.

Additional details about Asana:

Pricing: Freemium
Twitter: @asana
Website: https://www.asana.com/

Businesses using Asana:

355 successful businesses are using Asana ➜

7. Calendly

Simple, beautiful scheduling you & your invitees will love.

Additional details about Calendly:

Pricing: Freemium
Twitter: @Calendly
Website: calendly.com

Businesses using Calendly:

359 successful businesses are using Calendly ➜

8. Microsoft Office 365

Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote.

Additional details about Microsoft Office 365:

Pricing: Freemium
Twitter: @Office
Website: https://www.office.com/

Businesses using Microsoft Office 365:

291 successful businesses are using Microsoft Office 365 ➜

9. Notion

The all-in-one workspace - for notes, tasks, wikis, and databases.

Additional details about Notion:

Pricing: Freemium
Twitter: @NotionHQ
Website: notion.so

Businesses using Notion:

362 successful businesses are using Notion ➜

10. Evernote

Note taking, organizing, tasks lists, and archiving.

Additional details about Evernote:

Pricing: Freemium
Twitter: @evernote
Website: https://evernote.com/

Businesses using Evernote:

126 successful businesses are using Evernote ➜

11. Buffer

Buffer is the most intuitive, affordable, and authentic way to reach more people on social media.

More About Buffer

Social Media Analytics: Measure your social media performance in a few clicks
Planning and publishing: Collaborate and plan your campaigns
Customer Engagement: Respond to comments twice as fast

Pricing Details

Free: $0/mo
Essentials: $5/mo
Add unlimited channels ($5/mo/each)

Additional details about Buffer:

Pricing: Freemium
Twitter: @buffer
Website: https://buffer.com/

Businesses using Buffer:

107 successful businesses are using Buffer ➜

12. Airtable

Works like a spreadsheet but gives you the power of a database to organize anything.

Additional details about Airtable:

Pricing: Freemium
Twitter: @airtable
Website: airtable.com

Businesses using Airtable:

232 successful businesses are using Airtable ➜

13. Jira

Product management software.

Additional details about Jira:

Pricing: Freemium
Twitter: @Jira
Website: atlassian.com/software/jira

Businesses using Jira:

180 successful businesses are using Jira ➜

14. Basecamp

Tool to keep teams on the same page.

Additional details about Basecamp:

Pricing: Freemium
Twitter: @basecamp
Website: basecamp.com

Businesses using Basecamp:

113 successful businesses are using Basecamp ➜

15. Monday.com

Create and manage your teams workflows and business processes all in one system.

Additional details about Monday.com:

Pricing: Freemium
Twitter: @mondaydotcom
Website: monday.com

Businesses using Monday.com:

130 successful businesses are using Monday.com ➜

16. IFTTT

The easy, free way to get your apps and devices working together.

Additional details about IFTTT:

Pricing: Freemium
Twitter: @IFTTT
Website: https://ifttt.com/

Businesses using IFTTT:

42 successful businesses are using IFTTT ➜

17. Apple Keynote

Presentation software

Additional details about Apple Keynote:

Pricing: Freemium
Twitter: @apple
Website: https://www.apple.com/lae/keynote/

Businesses using Apple Keynote:

58 successful businesses are using Apple Keynote ➜

18. Todoist

Keeps track of all your tasks, projects, and goals.

Additional details about Todoist:

Pricing: Freemium
Twitter: @todoist
Website: todoist.com

Businesses using Todoist:

43 successful businesses are using Todoist ➜

19. Toggl

Measure profitability, employee productivity and for accurate client billing.

Additional details about Toggl:

Pricing: Freemium
Twitter: @toggl
Website: toggl.com

Businesses using Toggl:

42 successful businesses are using Toggl ➜

20. Integromat

Powerful tool with unique features for automating manual processes.

Additional details about Integromat:

Pricing: Freemium
Twitter: @integromat
Website: integromat.com

Businesses using Integromat:

21. Stickermule

The fastest and easiest way to buy custom printed products.

Additional details about Stickermule:

Pricing: Freemium
Twitter: @stickermule
Website: stickermule.com

Businesses using Stickermule:

15 successful businesses are using Stickermule ➜

22. NetSuite

One unified business management suite, encompassing ERP/Financials, CRM and ecommerce.

Additional details about NetSuite:

Pricing: Freemium
Twitter: @NetSuite
Website: netsuite.com

Businesses using NetSuite:

14 successful businesses are using NetSuite ➜

23. WorkFlowy

A free tool for creating and managing lists and notes.

Additional details about WorkFlowy:

Pricing: Freemium
Twitter: @workflowy
Website: workflowy.com

Businesses using WorkFlowy:

12 successful businesses are using WorkFlowy ➜

24. Teamwork

Project management, help desk software, spaces and chat.

Additional details about Teamwork:

Pricing: Freemium
Twitter: @teamwork
Website: teamwork.com

Businesses using Teamwork:

14 successful businesses are using Teamwork ➜

25. Doodle

Schedule meetings with clients, colleagues, or friends.

Additional details about Doodle:

Pricing: Freemium
Twitter: @doodletweet
Website: doodle.com

Businesses using Doodle:

12 successful businesses are using Doodle ➜

26. MongoDB Cloud

A database that makes building always-on, elastically scalable apps dramatically faster and easier.

Additional details about MongoDB Cloud:

Pricing: Freemium
Twitter: @mongodb
Website: mongodb.com

Businesses using MongoDB Cloud:

27. LibreOffice

Free office suite, open source, and compatible with .doc, .docx, .xls, .xlsx, .ppt, .pptx files.

Additional details about LibreOffice:

Pricing: Freemium
Twitter: @libreoffice
Website: libreoffice.org

Businesses using LibreOffice:

12 successful businesses are using LibreOffice ➜

28. Clubhouse

The first project management platform for software development that brings everyone on every team together to build better products.

Additional details about Clubhouse:

Pricing: Freemium
Twitter: @clubhouse
Website: clubhouse.io

Businesses using Clubhouse:

29. Google Sketchup

Is a 3D modeling computer program for a wide range of drawing applications such as architectural, interior design, landscape architecture, civil and mechanical engineering, film and video game design.

Additional details about Google Sketchup:

Pricing: Freemium
Twitter: @sketchup
Website: sketchup.com

Businesses using Google Sketchup:

30. CoSchedule

CoSchedule is great for marketers who want to organize all their projects like social media, content, events, emails, etc. in one place.

More About CoSchedule

Marketing Calendar: A calendar that helps you see, schedule, and share your marketing.

Marketing Suite: A family of agile marketing products to coordinate your team, projects, and process.

Headline Studio: Write better headlines that will boost your traffic.

Actionable Marketing Institute: Develop new marketing skills in 30 minutes (or less).

Pricing Details

Free: $0 Free Forever

The forever-free marketing calendar to see everything in one place.

Pro: $29 per user/month

The advanced marketing calendar with limitless publishing to gain even more control.

Business: Custom Price

A family of agile marketing products to complete more work and prove your team’s value.

Additional details about CoSchedule:

Pricing: Freemium
Twitter: @CoSchedule
Website: coschedule.com

Businesses using CoSchedule:

31. Box

A cloud content management and file sharing service for businesses.

Additional details about Box:

Twitter: @box
Website: box.com

Businesses using Box:

32. MeisterTask

A robust yet straightforward software that combines the capabilities and features project management, collaboration, and task management into one unified platform.

Additional details about MeisterTask:

Pricing: Freemium
Twitter: @meistertask
Website: meistertask.com

Businesses using MeisterTask:

33. Harvest

A cloud-based time tracking tool designed for businesses of all sizes.

Additional details about Harvest:

Pricing: Freemium
Twitter: @harvest
Website: getharvest.com

Businesses using Harvest:

34. SparkMail

Email application for iOS, macOS, and Android devices by Readdle.

Additional details about SparkMail:

Pricing: Freemium
Twitter: @SparkMailApp
Website: https://sparkmailapp.com/

Businesses using SparkMail:

35. ScheduleOnce

Appointment scheduler software.

Additional details about ScheduleOnce:

Pricing: Freemium
Twitter: @ScheduleOnce
Website: scheduleonce.com

Businesses using ScheduleOnce:

36. 15five

Elevates the performance and engagement of employees by continuously asking questions and starting the right conversations.

Additional details about 15five:

Pricing: Freemium
Twitter: @15Five
Website: 15five.com

Businesses using 15five:

37. Roam Research

A note-taking tool for networked thought. As easy to use as a document. As powerful as a graph database.

Additional details about Roam Research:

Twitter: @roamresearch
Website: roamresearch.com

Businesses using Roam Research:

38. Yesware

A sales engagement platform designed for sales professionals and account managers.

More About Yesware

Yesware is an email productivity tool used by over 1M sales professionals.

It plugs into Gmail and gives you features like email tracking, templates, send campaigns, and more.

Pricing Details

Pro $15/month
Premium $35/month
Enterprise $80/month

Additional details about Yesware:

Pricing: Freemium
Twitter: @yesware
Website: yesware.com

Businesses using Yesware:

39. Dynalist

Organize your ideas and tasks in simple lists.

Additional details about Dynalist:

Pricing: Freemium
Twitter: @DynalistHQ
Website: dynalist.io

Businesses using Dynalist:

40. Podio

Streamline and sync your team's projects and workflow.

Additional details about Podio:

Pricing: Freemium
Website: https://podio.com/

Businesses using Podio:

41. Bookafy

The highest rated online appointment scheduling software on Capterra.

Additional details about Bookafy:

Pricing: Freemium
Twitter: @bookafyonline
Website: bookafy.com

Businesses using Bookafy:

42. Clerky

Is the online legal service built to help startups avoid the typical problems caused by other online services or low-quality lawyers.

Additional details about Clerky:

Pricing: Freemium
Twitter: @clerkyinc
Website: clerky.com

Businesses using Clerky:

43. Remember the Milk

The smart to-do app for busy people.

Additional details about Remember the Milk:

Pricing: Freemium
Twitter: @rememberthemilk
Website: rememberthemilk.com

Businesses using Remember the Milk:

44. Quip

Collaborative productivity software suite for mobile and the web.

Additional details about Quip:

Pricing: Freemium
Twitter: @quip
Website: quip.com

Businesses using Quip:

45. Hubdoc

Gets your key financial docs in one place, automatically.

Additional details about Hubdoc:

Pricing: Freemium
Twitter: @Hubdoc
Website: hubdoc.com

Businesses using Hubdoc:

46. Ryver

Organize conversations, assign tasks, and automate responses to everyday business events without ever needing to use multiple applications.

Additional details about Ryver:

Pricing: Freemium
Twitter: @ryverapp
Website: ryver.com

Businesses using Ryver:

47. X-Mind

Mind mapping tool.

Additional details about X-Mind:

Pricing: Freemium
Twitter: @xmind
Website: https://www.xmind.net/

Businesses using X-Mind:

48. Redbooth

A web-based workplace collaboration tool and communication platform.

Additional details about Redbooth:

Pricing: Freemium
Twitter: @redboothhq
Website: redbooth.com

Businesses using Redbooth:

49. Mindjet

Drive repeatable innovation, employee engagement, and team collaboration.

Additional details about Mindjet:

Pricing: Freemium
Twitter: @mindjet
Website: mindjet.com

Businesses using Mindjet:

50. Phabricator

Asuite of web-based software development collaboration tools, including the Differential code review tool, the Diffusion repository browser, the Herald change monitoring tool, the Maniphest bug tracker and the Phriction wiki.

Additional details about Phabricator:

Twitter: @phabricator
Website: phacility.com/phabricator/

Businesses using Phabricator:

51. Jive

Cloud-based phone system offers an all-inclusive business phone solution to help unify communications throughout your organization.

Additional details about Jive:

Twitter: @GetJive
Website: jive.com

Businesses using Jive:

52. Everhour

All-in-one time tracking and scheduling solution.

Additional details about Everhour:

Twitter: @everhour
Website: everhour.com

Businesses using Everhour:

53. Workflowmax

All-in-one project management software featuring job costing, quoting, time tracking, invoicing and reporting and more.

Additional details about Workflowmax:

Pricing: Freemium
Twitter: @workflowmax
Website: workflowmax.com

Businesses using Workflowmax:

54. Teambition

Is a leading collaboration platform in China, which takes the experience of team collaboration to a higher level by making sharing and communications.

Additional details about Teambition:

Pricing: Freemium
Twitter: @teambition
Website: teambition.com

Businesses using Teambition:

55. pCLoud

Secure cloud storage, where you can store, share and work on all your files.

Additional details about pCLoud:

Pricing: Freemium
Twitter: @pCloudapp
Website: pcloud.com

Businesses using pCLoud:

56. Forest

An app to help curb phone addiction.

Additional details about Forest:

Pricing: Freemium
Twitter: @forestapp_cc
Website: forestapp.cc

Businesses using Forest:

57. InboxZero

Email management that involves carefully handling incoming emails on a periodic basis to make sure that no emails are left unattended after a certain point in time.

Additional details about InboxZero:

Pricing: Freemium
Twitter: @inboxzero
Website: inboxzero.easi.net

Businesses using InboxZero:

58. HeySpace

Helps your team to reduce meetings to minimum and keeps everybody up-to-date.

Additional details about HeySpace:

Pricing: Freemium
Twitter: @heyspace_app
Website: hey.space

Businesses using HeySpace:

59. Dotster

Domain registration, website hosting, VPS hosting, email, and a full range of online business solutions.

Additional details about Dotster:

Pricing: Freemium
Twitter: @dotster
Website: dotster-inc.com

Businesses using Dotster:

60. Write.as Teams

Share Knowledge. Build a community for your team members to share their work in a place where nothing gets lost. Encourage More Writing.

Additional details about Write.as Teams:

Website: write.as/for/teams

Businesses using Write.as Teams:

61. Fix Your Funnel

Helps Infusionsoft users to connect with prospects and customers through text messages and phone calls with the automation power of Infusions.

Additional details about Fix Your Funnel:

Pricing: Freemium
Website: fixyourfunnel.com

Businesses using Fix Your Funnel:

62. Plutio

All-in-one business management platform designed to help you manage projects and tasks and run your business.

More About Plutio

From projects and time tracking to proposals and invoicing, everything you need in one intuitive platform.

Plutio is an all-in-one business management and productivity platform designed for freelancers and small businesses. Everything you need in one organized place so you no longer have to juggle between apps and pay multiple subscriptions.

Pricing Details

Solo - $15/month
Studio - $20/month
Team - $30/month

Additional details about Plutio:

Pricing: Paid
Twitter: @plutio_app
Website: plutio.com

meet the author

Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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