The 29 Best Accounting Tools For Small Business [2025]

Updated: April 14th, 2025

Accounting is essential to running your business.

After interviewing thousands of founders, we put together a list of the most popular accounting tools.

Here they are:

1. Quickbooks

Manage your accounting, get invoices paid on time, accept payments & much more.

More About Quickbooks

Digital payment processing solution that provides a unified platform to claim payments, process premiums, engage digitally.

  • Connect your bank account to automatically import and categorize transactions. Sync with popular apps and easily snap photos of your receipts to store them with QuickBooks Mobile.
  • Powerful invoicing features such as invoice tracking, payment reminders are at your fingertips. Plus, you can access dozens of reports & manage your expenses.

Pricing Details

  • 30-day free trial
  • For Small Businesses: $529.50/month

Additional details about Quickbooks:

Businesses using Quickbooks:

SALMAN BIN RASHID SHAH SAYEEM
Pranjal Kumar
Ursula Barton
Marti Sanchez
Aaron Rubin
Tomide Awe

524 successful businesses are using Quickbooks ➜

2. Google Sheets

Web-based spreadsheets.

Additional details about Google Sheets:

Businesses using Google Sheets:

SALMAN BIN RASHID SHAH SAYEEM
Aaron Rubin
Tomide Awe
Janina Moza
Belinda Kelly and Venise Cunningham
Adam Shlomi

265 successful businesses are using Google Sheets ➜

3. Xero

QuickBooks alternative. Use Xero accounting software to manage invoicing, bank reconciliation, bookkeeping & more.

Additional details about Xero:

Businesses using Xero:

Nick-Anthony Zamucen
David Rubie-Todd
John Lee Dumas
Alex Shirley-Smith
Rachel Wood
Gareth Mahon

148 successful businesses are using Xero ➜

4. Wave

Award-winning free accounting software and seamlessly integrated financial services.

Additional details about Wave:

Businesses using Wave:

Sam Moses
Andrew Moore
Daniela Sawyer
Jacob Dazzeo
Dietrich Moens
Andrew Bliss

5. Freshbooks

Send invoices, track time, manage receipts, expenses, and accept credit cards.

Additional details about Freshbooks:

Businesses using Freshbooks:

Wendy Mackenzie
Sezen Balibeyoglu
Natalie Kay Costello
Nevilson Christian
Sean Penrith
Drew Thomas

22 successful businesses are using Freshbooks ➜

6. bench

Pairs you with a team of professional bookkeepers to do your bookkeeping.

Additional details about bench:

Businesses using bench:

Lauren Kay Forsch
Mat Sherman
Matt Rudntsky
Curt Nichols
Anusha Moodley
Kevin Yun

7. Sage

Business management software subscription-based product published by Sage Group and sold in the United States.

Additional details about Sage:

Businesses using Sage:

Tyler King
Joshua Hurley
Jamie I.F.
David Civit Ferraro
Jamie Skinner
Dominik Sobe

17 successful businesses are using Sage ➜

8. ADP

Offers industry-leading online payroll and HR solutions, plus tax, compliance, benefit administration and more.

Additional details about ADP:

Businesses using ADP:

Mike Mwenedata
Roy Stein
Dianne L Chen
Jocelyn Thompson
Greg Shuey
Devon Higgins

9. FreeAgent

Cloud-based accounting software targeted at small businesses and their accountants.

Additional details about FreeAgent:

Businesses using FreeAgent:

Marlene Reid
Scott Wood
Beth Baxter
Sarah Stewart
Manuel Frigerio
Timi Olotu

10. Receipt Bank

Accounting and bookkeeping platform.

Additional details about Receipt Bank:

Businesses using Receipt Bank:

Nikolay Piriankov
Andrew Rogoff
Sylvestre Dupont

11. Justworks

We envision a world in which starting, running, and joining a business is accessible for all.

Additional details about Justworks:

Businesses using Justworks:

Anthony Tumbiolo
Andrew Askins
Nikhil Punwaney

12. MYOB

Tax, accounting, and other business services software to small and medium businesses.

Additional details about MYOB:

Businesses using MYOB:

Emma Saunders
Michelle Lee

13. Zenefits

Online HCM software gives your team a single place to manage all of your HR needs - payroll, benefits, compliance, and more.

Additional details about Zenefits:

Businesses using Zenefits:

Steven Benson
Jan Bednar
Rob Hoehn
Chad Sakonchik

14. A2X

Accounting software for Amazon sellers.

Additional details about A2X:

Businesses using A2X:

Carole Rains
Elizabeth Grojean
Kirsten and Sam
Connor Meakin
Brian De Groodt
Becky Bavli

15. ZipBooks

Free accounting software that sends invoices, tracks time and expenses, integrates with your bank & lets you process credit cards.

Additional details about ZipBooks:

Businesses using ZipBooks:

Stacey Haynes
Chase Dimond, David Bozin and Amelia Blackwell

16. Bonsai

Lets you get paid & track your payment right from the platform.

Additional details about Bonsai:

Businesses using Bonsai:

Kyle LaFond
Emma Sloan

17. Billy

Vi gør regnskab og bogføring nemmere for selvstændige med Danmarks letteste regnskabsprogram.

Additional details about Billy:

Businesses using Billy:

Dani Mancini

18. Divvy

The corporate card that gives you the credit you need and the software to manage it - plus it’s free to use.

More About Divvy

The spend management platform for small businesses.

Divvy has combined seamless expense management software with corporate cards so you never have to process another expense report. You get a flexible line of credit that scales with your business and up to 7x rewards. Plus, expense management and budgeting software that gives you hours back in your day to focus on growing your business – and it’s free.

As a fast-growing, bootstrapped company, knowing exactly where our finances is has been critical. Divvy gives us instant visibility into every dollar, allows us to easily budget and track how we are spending, and saves our finance team countless hours on running reports.’ - Dylan Jacobs. Founder, BruMate

Pricing Details

The Divvy Platform is free to use to manage budgets, expenses, physical and virtual cards, and so much more.

Additional details about Divvy:

Businesses using Divvy:

Florian Simmendinger
TJ Clark

19. FileThis

A digital mailbox and filing service for all documents, including healthcare benefits or policy documents, year-end tax documents from mortgage or investment companies, trade confirmations and quarterly reports from investment companies — not just billing statements!

Additional details about FileThis:

Businesses using FileThis:

Yarty

20. Exact

Cloud business software for SMEs and accountants.

Additional details about Exact:

Businesses using Exact:

Nelli Jeloudar

21. Orion

Software solutions for the rental and hire industry.

Additional details about Orion:

Businesses using Orion:

Raivis

22. Beanninjas

Bookkeeping and unlimited Xero support with fixed monthly packages.

Additional details about Beanninjas:

Businesses using Beanninjas:

Daryl Mander

23. Anfix

The online billing and accounting program specially designed for freelancers and more advanced companies in the market.

Additional details about Anfix:

Businesses using Anfix:

JUAN

24. SVB

A subsidiary of SVB Financial Group, is a U.S. -based high-tech commercial bank.

Additional details about SVB:

25. Salesorder.com

A low cost, easy to use and deploy web based ERP platform to manage multiple sales channels, fulfillment and accounting.

Additional details about Salesorder.com:

Businesses using Salesorder.com:

Mike Luongo

26. shoeboxed.com

Is an app that digitally stores your receipts and helps you manage them so that, come tax time or — heaven forbid — an IRS audit, you'll be organized and prepared.

Additional details about shoeboxed.com:

Businesses using shoeboxed.com:

Mitchell Blackmon

27. Yuki

The administrative process is fully integrated in the platform with automatic document recognition, a portal for customer communication and control tools that manage the administrative process.

Additional details about Yuki:

Businesses using Yuki:

Louisa Mesquita Bakker

28. Kashflow

A cloud-based accounting solution that caters to businesses of all sizes.

Additional details about Kashflow:

Businesses using Kashflow:

James Bryson

29. SimpleKeep

Online service that provides you with a dedicated bookkeeping team to handle your bookkeeping, tax, payroll.

Additional details about SimpleKeep:

30. Mercury

Mercury is the banking stack trusted by 80,000+ startups. We help companies scale from pre-seed to IPO and beyond with free checking and savings accounts, physical and virtual debit cards, domestic and international wires, and advanced tools like API access and Venture Debt.

More About Mercury

Mercury is designed to make sure you don’t lose sleep thinking about banking*.

It’s free to open one business checking account — and to open ten. Easily designate each account for a different function of your business, like operations/payroll, AP, or AR. Scale your account by issuing virtual cards to your growing team in seconds. What’s more, you can use auto-transfer rules with advanced sweep conditions to help you stay on budget, transform workflows with read/write API access, and take advantage of tiered user permissions to enable custom team management.

With Mercury, you get all of what you expect from a bank, and plenty of what you don’t. If you’re gearing up for your next fundraise, Mercury Raise can help you make direct connections with quality investors. And if you need to make higher-level financial decisions, dedicated relationship managers are available to advise you on whatever capital solutions make the most sense for the stage of your business.

To see what it’s like to use Mercury, give our free demo a spin.

*Mercury is a financial technology company, not a bank. Banking services provided by Choice Financial Group and Evolve Bank & Trust®; Members FDIC. The Mercury Debit Cards are issued by Choice Financial Group and Evolve Bank & Trust, Members FDIC, pursuant to licenses from MasterCard. The IO Card is issued by Patriot Bank, Member FDIC, pursuant to a license from MasterCard.

Pricing Details

Mercury is virtually free to use:

  • Free checking and savings accounts
  • No opening deposit or minimum balance requirements
  • No account or transaction fees (e.g., monthly fees or overdraft fees)
  • Free to issue physical and virtual debit cards
  • Free to send and receive: ACH transfers, domestic wires, and USD international wires
  • 1% fee on currency exchange
  • 2.0% interest on Treasury accounts

Mercury is free to use, however specific advanced features may involve incurring fees. These include: making mass payments on our API, accessing Treasury account management, receiving USD international wires as a non-Mercury customer, and exchanging money in non-USD currencies. Get more details on our Pricing page.

Additional details about Mercury:

Businesses using Mercury:

Pat Walls
dom
Pat Walls
Candace McGinn
Isaac
Elias Ghosn

31. ProjectionHub

ProjectionHub provides financial projection templates, DIY projection software, and custom CPA support for raising capital and business planning.

More About ProjectionHub

ProjectionHub helps entrepreneurs create financial projections for potential investors, lenders, and internal planning.

Nobody wakes up in the morning and decides they want to make financial projections, but when a potential investor or lender asks you for your financial projections it becomes a necessary evil! We don’t want to let financial projections stand in the way of securing the startup capital you need.

So we built over 50 unique financial projection templates for just about any business you can think of. Whether you are building your own Airbnb empire, opening a new restaurant, starting a SaaS company, or launching a direct to consumer brand, we have a template built for you that will save you time and, most importantly, impress your potential investors and lenders.

Pricing Details

  • 50+ Financial Projection Templates: $99
  • Tech Bundle: $349
  • Library Subscription: $41/month (billed annually)

Additional details about ProjectionHub:

32. Service Provider Pro

Service Provider Pro is a client portal software with integrated billing, messaging, and client management tools. Your clients, payments, and projects in one place.

More About Service Provider Pro

Service Provider Pro brings your clients, payments, messages, and projects under one roof, so that you can scale your business while keeping your clients happy.

Drag & drop builder lets you create beautiful order forms that get clients signed up and into your system. Customers get access to a fully white-labeled portal where they can see the status of their projects and manage their billing – all without having to email you.

Your team can see what they need to work on, including client's onboarding information, past messages, and due dates.

To help you automate your workflows, Service Provider Pro integrates with Zapier and Make. Native integrations with MailChimp, ActiveCampaign, and Klaviyo help you run email campaigns to your leads and clients. A Google Analytics connection provides accurate data on your sales funnel.

The unique feature set makes Service Provider Pro a go-to platform for fast growing productized businesses.

Pricing Details

Free 14-day trial

Basic: $129/month

  • Everything in Starter and…
  • 5 team members included
  • Use with your own domain
  • Helpdesk module

Pro: $299/month

  • Everything in Basic and…
  • 10 team members included
  • Edit your client-facing pages
  • Create a reseller program
  • Remove “Powered by”

Custom Enterprise plan includes 50 seats, API access, tailored onboarding, and more.

Additional details about Service Provider Pro:

Businesses using Service Provider Pro:

Dani Mancini
Kevin Koskella
Narcis Bejtic
Forrest Webber

meet the author
Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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