10 Free Wedding Photography Email Templates [2024]

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Updated: January 19th, 2023

10 Free Wedding Photography Email Templates [2024]

Do you work in wedding photography? Have you ever sent an email to a bride and groom following their big day?

If you're starting in this industry, working to get married couples to hire you can be challenging. You might use an introductory email template that includes your services and wedding photography samples to help you get more clients.

You might be aware of the fact, but it is always worth bringing it up again, that your email marketing campaigns can have a great impact on your business. That is why you should never miss an opportunity to reach out to your leads and customers through email marketing. If you are thinking about sending well-crafted emails to your prospective clients who looking for wedding photographers, then we have got your back.

Here we offer you 10 free wedding photography email templates to use in 2022 that will save you time and help you with your email marketing efforts.

First Auto Responder Email Template

title=Hi from [[ business name ]] Hi [[ client name ]]!

CONGRATS on your engagement! It is truly an honor to be considered for your wedding. We are currently reviewing your submission and checking on our availability. As far as basics, our “Most Popular” wedding collections range from [[ min amount ]] to [[ max amount ]].

We’ll be in touch soon very soon with more information. If at any point you want to speak over the phone please click this link to schedule an appointment with us – [[ link ]]

P.S. You can also hear what our recent couples are saying about us on Google – [[ link ]] & The Wedding Wire – [[ link ]]

[[ Email Signature ]]

Source

Initial Inquiry Script

title=Initial Inquiry Hi [[ client name ]]! Thanks so much for connecting. I have some good news, I'm currently still available for [[ wedding date ]] at [[ wedding venue ]]! [[ Wedding venue ]] is absolutely beautiful. You've made a great choice!

Here's a link to my local pricing guide: [[ Or 'local pricing guide is attached' ]] Most couples go with package 2.

I'm home for the next few days if you'd like to arrange a call or in-person meeting. Currently, I'm available [[ day and time ]].

Let me know if you have any questions!

Talk to you soon,

[[ Your name ]]

Source

Learn more about starting a wedding photography business:

Where to start?

-> How much does it cost to start a wedding photography business?
-> Pros and cons of a wedding photography business

Need inspiration?

-> Other wedding photography business success stories
-> Marketing ideas for a wedding photography business
-> Wedding photography business names
-> Wedding photography business Instagram captions

Other resources

-> Wedding photography business tips

Follow Up Script

title=Follow Up Hi [[ client name ]]!

Just following up on the above. Dates go to the first to confirm with a contract, so it makes sense to talk sooner if possible.

Hope you're having a great day!

[[ Your name ]]

Source

Inquiry Response

title=Hi from [[ business name ]] Hi [[ client name ]]!

Great News!!! I’m so happy we are still available for your wedding on [[ date and time ]]!

We’re actually running a promotion this month for any weddings that book in the next 14 days. I’d love to jump on the phone and tell you about it. :)

Are you available for a quick call now or today at __:__ pm?

If not, please choose from any other time slot here – [[ link ]]

*Attached is my personal pricing guide.

P.S. Here are some popular articles + resources from the blog:

Article 1
Article 2

[[ Email Signature ]]

Source

Engagement Session Scheduling

title=Session Schedule Hi [[ client name ]]!

Great to hear from you! I could do [[ date option 1 ]] or [[ date option 2 ]] at [[ location ]]. To get the best golden light, (~2 hours before sunset) is the best time to meet.

You're welcome to wear anything you're comfortable in. Here's a [[ link to a Pinterest board/website]] with a few outfit suggestions. Only real things to avoid: big logos, and large graphics.

My cell is [[ phone number ]] if you need to get in touch the day of.

Let me know if you have any other questions! Always happy to help.

[[ Your name ]]

Source

Final Gallery Delivery

title=Final Gallery Delivery Hi [[ client name ]]!

First, I want to say thank you so much for having us document your day. We are so happy with how all of the photos came out!

Here's a link to your gallery: [[ link ]] The password is: ___________

You can download everything either individually, or as a full gallery. You have full print rights to all of the images. If you're uploading them to Instagram, it's appreciated if you don't do any additional editing to the images.

I hope you love all of the photos! Let me know if you have any questions at all. I hope you're already having a great start to your marriage!

[[ Your name ]]

Source

Response when you are unavailable on potential client’s date

title=Wedding Photography – [[ insert date ]] – [[ couple names if known ]] Hello [[ Client Name ]]!

I hope you’re well.

Thank you for reaching out to me regarding wedding photography. Congratulations on your recent engagement. You are at such an exciting time in life and have so much to look forward to. I hope you’re enjoying these unique times planning your special day.

It sounds like your wedding will be a blast and I’m so thankful to hear that you have considered me as your potential wedding photographer. Unfortunately, I am already booked on your date. I’d like to kindly refer you to my fellow photographers.

[[ Insert list of photographers ]]

These photographers are truly amazing and I am confident in their work.

Please don’t hesitate to drop me an email if you have any questions.

Once again, thank you very much for considering me as your potential wedding photographer. I hope your wedding is amazing and wish you the very best of luck in your future endeavors.

Kind regards,

[[ Insert your name ]]

Source

Contract Signing

title=Contract Signing Hi [[ client name ]],

I am so excited to be working with you! There are TWO necessary steps to secure your wedding date with me:

Contract

Please take a moment to review and sign the contract [[ link provided below ]]. For it to be valid, please make sure ALL of the fields are filled out [[ this includes the name and address of your venues ]].

Sign the contract here:

Retainer Payment

Check: If you elect to pay by check, please promptly mail your retainer check to [[ Add your address ]]

Credit card: If you elect to pay by credit card, your credit card will be charged for the retainer within 24 hours.

Thanks! I look forward to photographing your special day!

[[ Your Name ]]

Source

Response when a Client asks for a Discount

title=Response to Discount Request Hi [[ client name ]],

Thank you so much for reaching out to me, I am more than happy to address your question!

While I do appreciate the fact that you love my work, and are considering me to photograph your wedding, I do believe my time and skills are valuable, therefore, I have priced myself according to what my value is worth. I believe the experience I give my clients is an incredible experience worth every penny!

If budget is an issue, I offer payment plans and am happy to talk about options if you choose to go this route.

If nothing else, I absolutely appreciate the opportunity to talk with you and wish you and your Fiance luck in your future... you have so much to look forward to!

Best,

[[ Your Name ]]

Source

Reminder for Details a week before the wedding

title=Final Reminders Before the Big Day Hi [[ client name ]],

I can't believe your wedding is in one week!

I cannot wait to finally see you as a bride and photograph your special day:-).

I just wanted to send you a reminder to have all your details ready upon my arrival on your wedding day. These details include [[ insert which small details you'd like your client to include such as shoes, rings, invitation suite, etc ]]. My second shooter will deliver [[ insert fiance's name ]]'s items to [[ him/her ]] once I'm done photographing them.

Having your details all in one place will help save time when I arrive that way we don't have to hunt anything down. Having all items in a box or bag will do just fine!

I cannot wait for your wedding! It's going to be so stunning!

If you have any questions, please don't hesitate to let me know. Make sure you get lots of rest in the meantime, I'll see you soon!

[[ Your Name ]]

Source

25 Wedding Photography Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your Wedding Photography

Need a wedding photographer?
I heard you're getting married! Congrats!
Your Best Day is About to Get Better
It's your day. Three ways we can help keep it special
Your wedding photos will be beautiful with [[ Wedding Photographer ]].
Your wedding photos are about to get a lot better...
See what your wedding photos could look like
Are you in wedding mode yet?
Thanks for letting me capture your big day.
View this week's featured wedding
Your magical day as it should have been.
A calendar for you and your fiancé to plan your wedding
Check out these sweet engagement photos. They were taken with a drone!
Are you ready to tell stories with your wedding photos?
Have you ever seen this amazing photograph?
Your options for wedding photography
The Most Important Day of Your Life
Your marriage needs this
Your wedding day is about to get even more magical!
Are you ready to have an amazing wedding?
How to make your ceremony extra-special on a budget
Congratulations :) We're excited about your wedding and are glad you chose us as
Your wedding deserves the best photos ever.
Are you ready for the wedding day?
Your Wedding Day is Coming!

FAQ

Below we detail the most common questions as it relates to wedding photography for email.

How do wedding photographers stand out?

Practice your people skills and network.
Tell the story behind the photo.
Continue developing your photography skills.

How to Take Unique Photos

Use Limited Light to Create Dramatic Atmospheres
Create Stunning Compositions Using Reflections
Turn Everyday Items Into Exciting Photoshoot Props

How to Shoot a Wedding Alone Without an Assistant

Divide Your Tasks
Check the Venue
Camera Settings and Light

Conclusion

We hope you'll find the templates useful and that they'll help make your work a little bit easier. I hope they can help you provide better service to your clients – and even create a name for yourself that is synonymous with top-notch wedding photography.

Part of

Starting A Wedding Photography Business: Everything You Need To Know

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meet the author

Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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