100+ Meeting Request Email Subject Lines + Email Templates [2024]

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Updated: August 18th, 2022

100+ Meeting Request Email Subject Lines + Email Templates [2024]

If you're looking to boost your email open rates and increase sales, your email subject line is the first (and most important) step in achieving those goals.

Did you know that 33% of email recipients open emails because of an engaging subject line?

That's why it's critical to craft a catchy email subject line that will get you the traffic and conversions you deserve.

We've put together a list of 100+ meeting request email subject lines + email templates [2024].

Some are proven examples from other successful campaigns, and some are creative ideas to inspire you.

1:1 Informal Meeting Request Subject Lines

Thanks for stopping by - let's schedule a meeting
I would like to schedule a meeting with you.
Please join us for this meeting
I'd like to meet you (this is my first request)
Want to meet the Farm Fresh team? We\'d love to
Hey [Name], I'd love to chat with you about the design
Would you like to meet up and talk about your goals?
Hey - say you're available next week?
Can you come to our meeting tomorrow?
I want to chat on Friday
Ask me anything you want- that's what I'm here for!
Hello {name}, I will be in NY tomorrow, can we meet up
Hi! I'd love to meet up for coffee. Let's do it
let's meet for coffee to talk about your new company :^)
Couldn't find a time to meet last month, so let's try
Can't wait for Friday! Can we meet earlier?
Hey [first name], [describe event or ask question about the recipient
Let's talk about your upcoming event...
Would you like to meet me this Thursday?
Hey! We were just thinking about you and wanted to see if you have
We can skip the whole coffee rendezvous this time.
Join the Bunch 1 in a cheerful and funny tone: Social event planned
Happy Tuesday, Do you have plans this weekend?
Would you like to meet over pancakes?
A cocktail for your meeting? Yes, please.
Let’s Catch Up….

Follow-up Meeting Request Subject Lines

Re: Follow-up meeting
Follow-up on our talk about the campaign.
Is now a good time?
Reach Out to Us Right Away!
Hello [first-name], How are you? I just wanted to say
That meeting request you sent me...
Final meeting on [Date] @ [Time]
Hey there, just following up on our meeting- do have time to chat
I'm in town early and I'd love to meet with you soon.
Following up on our call...
Thanks for talking last week.
Hi [first-name]! How are you today? I hope everything is great.
Dave, Tuesday morning?
Let's connect.
Upcoming meeting request
It's our follow-up meeting
Are you available for a follow-up Monday or Tuesday?
Hey [first-name], Hope all is well! I wanted to check
Quick question: I need a little more time on the proposal.
Checking in!
Hello, I would like to schedule a follow-up meeting on:
Reach out to us, we'll be there
Hey [Name], Hope all is well! I just wanted to let you know I appreciate our friendship.
Following Up With [First name], How Was Your Week?
You said you'd get back to me in a week {Tuesday}!
WHAT are you doing Friday? Let's hangout!

Formal Meeting Request Subject lines

Hey! Can we schedule a quick meeting?
Let's schedule our weekly update call
I'd like to discuss something with you...
Meeting Request: Please attend a meeting at [time] on [date]
We would like to schedule a meeting for [Day] at [Time]
Call to discuss the new project
Send me the next steps for the Sales Planning call
The conference before the conference
Can we take a quick second to touch base...?
Requesting Your Presence At A Meeting
Are you available for an in-person meeting?
Last-minute meeting request?
May I speak to you for a few minutes about your car?
You have been invited to attend the 10th Annual Sports & Lifestyle Conference
Get your meeting with this tech startup boss on track
Can we set up a meeting?
Reach Out to Us Right Away!
Suggestion for next meeting:
Can we talk about the law?
Great idea. Can we do a quick chat about how we can make it
Can we schedule a meeting soon?
[Name], I was hoping to connect again
Hey! I'm a reader, and I'm looking for a meeting.
Your presence is requested at the next Board Meeting
Your presence is required in a Virtual Meeting

Meeting Request Subject Lines For Cold Emails

Requesting a meeting with [Recipient]
Quick question on meeting (Date and Time, Location)
Hi James, I saw your presentation at...
Let's chat about the Lead Generation best practice
Make time this week for the people who matter most.
Are you available to meet with an investor?
Are you available for a 15-minute phone call on Thursday?
Would you like to take your career to the next level?
Ready for our Meeting?
Requesting a 10-15 minute meeting?
Re: We'd love to set up a quick call to get your thoughts
We have a free meeting availability on Tuesday, February 6!
- Monday, Aug 27th at 10am! Will you be there?
Are We Set For Our Meeting?
Connecting for a 1 minute call to discuss funding referral opportunities
Thursday Afternoon?
Scott, Need someone to discuss marketing with?
Hello [Company], I would like to [Talk] with you.
I would like to set-up a meeting – please advise availability
_____ is interested in learning about your company and meeting in person
Requesting a meeting to discuss how I can help [Company Name]
Requesting a time to chat about your fundraising campaign
Requesting a moment to chat
Requesting a meeting with you
Introducing Network Proposal

Team Meeting Subject Line

IMPORTANT Team Meeting Tue 4pm
Team, please reply to this email with your availability on Wednesday, March 15
Come meet new members of our team.
Request for a Team Meeting
What's the goal for our team meeting Friday?
Changed the attendees, but still good to use.
Team meeting time
Hey everyone, let's meet in the team room at 3.
Looks like you're not meeting up in enough teams.
We're hosting another Lean Coffee! Let's gather and discuss...
The Team Meeting that went off without a hitch
Team, please prepare for our meeting by clicking the link below:
Meeting held, not so much brainstorming going on.
5 Tips to Crush Team Meetings
Your team is going to the upcoming Global Team Meeting?
If I told you that we're having a team meeting in a week…
Team Building dates are finally done the right way.
You're invited to our team meeting: [details]
Have you been waiting for the meeting?
Join us on Tuesday at 3 pm to get the rundown on our Q
Non-Meeting Meeting Summary
You're invited to this week's office bonding event...
Team meeting reminder
Team Meeting via SKYPE
Meeting about Team Strategy

Free Email Templates for Sending Meeting Requests

Informal meeting request email

title=Donuts and coffee on me Hi [recipient]!

I’m [name], [job title] at [company name]. Let me get right to the point.

I specialize in [activities related to your recipient] and I’m looking for new clients dealing with [pain points] to [value you provide]. In my company, we’ve helped [relevant examples of your clients and pain points] obtain [relevant examples of your work].

I’d like to invite you over to our offices at [address] to talk more about how we can help you achieve [main purpose of the meeting] over some coffee and donuts.

Would either [two choices of date and time] work for you?

Looking forward to meeting with you!

[your name]

Source

Reaching out to someone you’ve recently met

title= Checking in! Hey [prospect’s first name]!

We met at [event] yesterday.

Sounded like you were interested in some of the [your services] we offer.

Want to book in a quick* meeting this week to see what we can do?

Let me know when you’re available.

Sincerely,

[your name] Source

Best Email Marketing Automation Tools

Below we detail a top tool that you can use to automate your email marketing system and speed up your system to make the most of your valuable time.

Klaviyo

Klaviyo’s the ultimate ecommerce marketing platform trusted by 50,000+ brands, like Chubbies, Living Proof, and Hint. Deliver higher-value, personalized marketing experiences across email, mobile, and web.

Up to 250 contacts: Free!
Up to 1,000 subscribers: $30 per month
Up to 2,500 subscribers: $60 per month
Up to 5,000 subscribers: $100 per month
Up to 10,000 subscribers: $150 per month
Up to 20,000 subscribers: $375 per month
Pricing: Freemium
Twitter: @klaviyo
Website: klaviyo.com

Businesses using Klaviyo:

417 successful businesses are using Klaviyo ➜

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GUIDE: How To Write A Great Subject Line

As we mentioned above, crafting a catchy subject line is critical to the performance of your email campaign.

While just a few words may seem like a small piece of your overall message, this is the first impression your audience will have before they decide whether to open your email.

If your subject line isn't engaging or appealing enough, there's a chance it could get buried in your reader's inbox.

Let's go over the proven tips on how to craft a good meet and greet subject line that boosts engagement:

What makes a great subject line?

First, let's discuss the fundamentals of creating a great subject line:

Spark interest and curiosity
A clear and urgent call to action
An offer/intriguing discount
Personalization (this can be done by sending out different versions of emails to subscribers based on their preferences)
Relevance - make sure your subject line covers the current trends and topics within your industry

5 Tips To Crafting a Great Subject Line

Now, let's dive into the specifics of how to create a great subject line for your next campaign:

1. Use a familiar sender name

Although this may seem obvious, it's a piece many marketers miss the ball on.

Your readers want to feel like your email is coming from a human and not a corporation or automated system.

One of the easiest and most effective ways to do this is by changing the sender's name to YOUR name or someone in the company that is well known.

Here's a great example of this from Marketing Examples

Pro Tip

Avoid the "no-reply" sender name at all costs. This makes your email feel unfamiliar, unapproachable, and less personable.

2. Keep your subject short and to the point

If your subject line is too long, it will get cut off, which could impact your reader's chances of opening your email.

The rule of thumb (for both mobile and desktop) is to keep your subject line under 50 characters.

3. Add personal touches to your subject line

If you have access to information about your subscriber (ie. name, location, etc), you can use this to benefit your subject line and catch your readers attention.

It's important not to go overboard here, but adding even the simplest touch such as their name can build trust and rapport.

Here's a great example of a personalized email + offer I received from BarkBox with my dog's name in the subject line:

4. Avoid making any false promises

Your subject line for a Gmail template makes a commitment to your reader, so it's important you don't stretch the truth just to simply get more opens and clicks.

In the grand scheme of things, making false promises will end up hurting your open rate as your readers will lose trust in you.

5. Give them a sneak peek of what's inside

Telling your subscriber what is inside helps with open and clicks.

For example, if you're providing your reader with a free guide or e-book, consider making your subject line something along the lines of:

"Your FREE marketing e-book awaits!"

Conclusion

If you want your email campaign to perform well, it all starts with your subject line.

Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer.

Sending cold email templates to your prospect clients will no longer be as hard with these professional email subject line examples

We hope you enjoyed our guide + list of 100+ meeting request email subject lines + email templates [2024].

meet the author

Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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