Visitor Management System

How Much Does It Cost To Start A Visitor Management System? (In 2024)

Updated: January 18th, 2023

Looking to start a visitor management system?

But curious about:

  • how much it costs to start a visitor management system?
  • what are the typical visitor management system startup costs?
  • or the actual cost of starting visitor management systems?

Well, we have the data to prove it, supported by real visitor management systems and how much they actually cost to start.

Let's go over it.

Learn more about starting a visitor management system:

Where to start?

-> Visitor management system plan
-> How to finance a visitor management system?
-> Pros and cons of a visitor management system

Need inspiration?

-> Other visitor management system success stories
-> Marketing ideas for a visitor management system
-> Visitor management system slogans
-> Visitor management system names

Other resources

-> Profitability of a visitor management system
-> Visitor management system tips

Equipment & Supply Expenses

Starting a visitor management system may require purchasing some equipment, whether that's for producing the product or packaging the goods, or equipment needed in the back office.

Cost Required? Min Cost Max Cost
Cleaning Supplies ➜

Optional

$63

$200

Business Formation Fees

There are a few key costs associated with forming your business entity, such as setting up an LLC and getting trademarks, copyrights, and patents sorted.

Cost Required? Min Cost Max Cost

Set up business: LLC & Corporations

Required

$50

$500

Small Business Insurance

Recommended

$500

$2,000

Permit and License Fees

Optional

$50

$700

Lawyer Fees

Optional

$0

$1,500

Software Expenses

Your visitor management system needs software to run efficiently!

Why spend money on software? Because it can help you save time and automate certain parts of the business, so you can focus on the most important matters. Software and technology can help you grow your business, and save you from expensive personnel costs.

Cost Required? Min Cost Max Cost

File Hosting Service

Recommended

$0

$299

Email marketing tool

Recommended

$0

$100

CRM Software ➜

Recommended

$12

$300

Project Management Software

Recommended

$0

$25

Internal Communication Tool

Recommended

$0

$20

Accounting & Invoicing Software

Recommended

$0

$50

IT Support ➜

Optional

$150

$2,000

Social Media Management Tools

Optional

$0

$50

Design Programs & Software

Optional

$0

$50

Office Space Expenses

It will be your call to determine if you need office space. It is not a requirement but may be necessary as your visitor management system grows.

Cost Required? Min Cost Max Cost
Rent ➜

Optional

$0

$5,750

Utility Costs For Office Space ➜

Optional

$0

$1,150

WiFi & Internet ➜

Optional

$0

$100

Employee & Freelancer Expenses

Cost Required? Min Cost Max Cost
Payroll Costs & Fees ➜

Optional

$150

$250

Employee Hiring Expenses

Optional

$1

$2

Website Costs

Every business should have a website, and it's worth spending a bit of money to set it up right.

Cost Required? Min Cost Max Cost
Domain Name ➜

Required

$12

$200

Website Hosting Costs ➜

Required

$0

$300

Website Builder ➜

Recommended

$10

$500

Business Email Hosting Service ➜

Recommended

$1

$15

Website & Live Chat Tool

Recommended

$0

$200

Web Designer ➜

Optional

$200

$6,000

Advertising & Marketing Costs

Cost Required? Min Cost Max Cost

Customer Research & Surveys

Optional

$0

$300

Networking Membership Fees

Optional

$0

$250

Direct Campaigns, Printing and Mailing

Optional

$0

$300

Affiliate Marketing Commission & Fees

Optional

$0

$250

Influencer Marketing

Optional

$0

$750

Press

Optional

$0

$500

Google Ads

Optional

$0

$300

Facebook & Instagram Ads

Optional

$0

$350

Training & Education Expenses

Cost Required? Min Cost Max Cost

Professional Training

Optional

$0

$850