12 Best Email Templates For Busy Teachers [2024]

Pat Walls

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Updated: January 19th, 2023

12 Best Email Templates For Busy Teachers [2024]

If you're a teacher and send emails regularly, the following templates can be used for any sort of communication, whether it be contacting parents, students, or updating your colleagues.

Here are 12 free templates you can use in 2022. These will help you communicate better and focus energy on your teaching duties.

Email To Parent Regarding Student Discipline Issue

title=Discipline Issue Hello Parent/Guardian,

I wanted to inform you that [Student Name] has acted out of line with regard to our classroom discipline guidelines.

The issue occurred [Info], and during this time, your child chose to [Info]. This is not a behavior we permit in our classroom, as it infringes on your child’s ability to receive the highest education possible, and could even infringe upon the ability of other students to do the same.

It is my goal as an educator, to work with you to help educate your child at the highest level possible, so if there is anything I can do on my end to prevent these types of situations from occurring, please let me know. I believe we both want the best for your child, and I will do whatever I can to ensure that.

Thank you so much for your time, and if you would like to reach out to me for further conversation about this issue or any other, please let me know!

Sincerely,

[Teacher's Name]

Source

Absence Email To Parent

title=Absence Complaint Dear Parent/Guardian,

I am writing to inform you that [Student Name] did not attend class on [Date Day]. As you know, this prevents your child from receiving the highest level of education possible from their class. I have placed the missing assignments in their Google Classroom, and it would be of great assistance if you could assist me in encouraging your child to complete those assignments as soon as possible.

I will continue to do my best to educate [Student Name], and that starts with attending class. If you were unaware that they missed class on this date, please speak with them as soon as possible for further explanation.

As always, I am available to discuss this with you at your discretion. Please reply to this email with any questions or concerns.

Thank you so much for your time!

Sincerely,

[Class Teacher Name]

Source

Technology Issues

title=Issue With Some Products Hello Student,

I understand you are having an issue with some of the Google Products our school is using! As I would love to help you with this specific issue, there is already a simple resolution. I’ve linked the websites you can reference to figure this issue out and move on!

Google Help Videos - [LInk]

Google Cheat Sheet for Students - [Link]

If a tutorial on this does not exist, please reply to this email and I will assist you as quickly as I can.

I must reinforce, that please do not stop working on your assignment while you are waiting on me. Please continue to complete whatever work you can until I respond.

Thanks again and happy Googling!

[Name]

Source

Issue With Google Classroom Assistance

title=Google Classroom Assistance Hello!

I understand you’re having an issue with Google Classroom, and I know this can be frustrating. Be patient, you can do this! I’ve linked a few tutorials below that should assist you in not only getting through this but learning how to do it so it doesn’t happen again.

If you’re receiving this email because you emailed me your assignment in hopes that I would grade it, that’s wonderful! However, that assignment needs to be submitted through Google Classroom. I will not grade it unless it is. I’d recommend this link for assistance with that issue. For anything else, try out some of the links below!

How to Submit Assignments
How to Login to Google Classroom
How to Submit Private Comments with Assignment
Find Missing Assignments in Classroom
How to Submit Attached Assignment
How to Join a Video Hangout
How to Submit Google Drive Files to Assignment
How to Submit Multiple Files
How to Attach Files to Assignment
How to Create Doc Within Assignment
How to See Everyone’s Screen

If the issue you are having is not listed above, please let me know and I will assist as soon as possible!

Thanks again!

[Name]

Source

title=Issue for Password! Hey [Student Name],

I see you’re having a password and/or login issues. That’s no fun!

While I do handle an incredible amount of problems and troubleshooting throughout the day, there are still some things I allow other people to accomplish.

For password issues, please contact [Time Duration].

They will get you back into your account and work in no time!

Please continue to get your assignments done, I’d recommend reaching out to fellow students that can inform you of what you can be working on.

Thank you and if this is not what you were trying to do, please reply back to this and I will assist further!

Thanks again and happy learning!

[Name]

Source

Set up A Phone Or In-person Meeting

title=Meeting Time Dear [Parent Name],

Thank you for being in touch. I think it’s best if we have a conversation either in person or by phone. I’m available at the following times this week:

Monday, May 14, 2022: 1pm-1:15pm or 3:30pm-3:45pm

Tuesday, May 15, 2022: 9:30am – 9:45pm*

Please let me know which time works best for you.

Thanks,

[Name]

Source

title=Gentle Request! Hello There,

Just a friendly reminder that [Name] has not yet turned in his permission slip for our field trip. Could you please [return a signed permission slip] by [Friday as soon as possible]?

I appreciate your help with this!

[Name]

Source

Track The Progress Of Admission Application

title=Progress Of Admission Application Hi [Student Name],

Thanks for reaching out. You can track your application through the application portal [link text to resource]. If you’ve submitted resources through other channels, they may not show immediately. We usually process those items within [number] days, so don’t panic if you don’t see them right away.

Some supplementary materials may not show in the application portal, but we’re happy to check on receipt of those items. To do so, email us at [email address] with a description of the item and the date it was sent, and we can confirm whether we’ve received it.

If you have any further questions, please don’t hesitate to follow up.

Sincerely,

[Name]

Source

Submit Student Application Email

title=Process For Submit Application Hi [Student Name],

Great! You can submit an undergraduate or graduate application for study through our application portal [link text to resource]. You’ll be directed to create an account, and from there you can start the application process.

If you have any additional questions, feel free to consult our FAQ page or follow up with us here.

Sincerely,

[Name]

Source

Documents Needed For Admission Application

title=Needed Documents For Admission Hi [Student Name],

Thanks for the message. Our FAQ page has a comprehensive list of all the supporting documents needed to complete your undergraduate or graduate application. If you’re unsure about any of the items listed, please don’t hesitate to follow up with us.

Sincerely,

[Name]

Source

Process Of Admission Application Email

title=Admission Application Hi [Student Name],

When considering applications for admittance, we look at a variety of factors, two of those being GPA and standardized test scores. There isn’t a certain GPA or test score that guarantees admission or causes an application to be denied. Instead, we look at the application as a whole and consider the merits of each applicant on an individual basis.

That said, you can see the average GPA and standardized test scores for admitted students here [link text to resource]. If you have any more questions about the admissions process, you can review our FAQ page or follow up with us here.

Sincerely,

[Name]

Source

Factors About Admission Decisions

title=Admission Decision! Hi [Student Name],

Great question. We recognize there are many different factors, both social and economic, that could impact a prospective student’s ability to participate in things like campus visits and other activities generally associated with demonstrated intent.

With that being the case, it isn’t something we consider when reviewing an application for study. If you have any further questions about the admissions process, feel free to visit our FAQ page [link text to resource] or follow up with us here.

Sincerely,

[Name]

Source

25 Busy Teacher Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your busy teacher emails

Back to school after long vacations
It’s that time of the year; pack your bags now
We are missing you, are you missing us?
Are you ready to see your new classroom?
Tips for packing your school bag
A fresh start to the new academic year
Activities we are looking forward to
Hey! It’s that time of the year again
Are you ready to rule your new playground?
Gear up for the welcome week
Back to school checklist
Advice to parents
[Student Name] Progress report
Just Look at [Student Name] progress
Always Follow School Rules!
Your [Student Name] Weak On [Subject Name]
Practice Paper For [Subject Name]
Do not forget [Issue Name]
Be Ready!
Admission Confirmation Email
Missing Documents
Please Co-operate
Still Possible
Admission Closed
Reopen Admissions
Issue With Your [Student Name]
Weekly Test Paper
Submit Your Application On Time
Parents pleases take care of your [Student Name]

If you're looking for some more school-related email subject lines, check out our full article here.

Tips For Writing A Successful Email

A well-written email can be a powerful communication tool. If you want to get your point across and have it read, write an email that is clear, concise and compelling.

Here are 6 tips to help you write better emails:

1. Keep it short.

People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. If you have something important to say, be concise.

2. Be friendly and personable. The best emails show that their sender cares about the recipient: address them by name, make jokes and be friendly, compliment them on something they've done recently—demonstrate that you know them well enough to give them a personal touch.

3. Use bullet points or numbered lists where appropriate.

If you're making a list of suggestions or talking about multiple things, it's much easier on the reader if you use bullet points or numbers rather than listing every point out separately in paragraphs.

(Obviously this doesn't apply if you're using an email for something else entirely—such as a newsletter or informational message.)

4. Proofread your message carefully before sending it out.

Even though you may think you're a pro at typing emails, there are still some mistakes that you could be making. It's important to avoid these errors so that your message is clear and correct.

If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed.

Pro tip: Read your entire message out loud before hitting send. You are more likely to catch mistakes this way!

5. Be sure to include the recipient's name in the email.

This seems like an obvious tip, but it's easy to forget that we're not sending mass emails to a group of people but individual messages to each person on the list.

Your best bet is to craft your message carefully, and make it personal by using the recipient's name. It shows that you're paying attention and it also makes the email feel more personable.

6. Be clear about what you want

Be specific and don't beat around the bush. Think about what you're asking for clearly before you write anything down.

In the first line of your email, state clearly what you want and how the recipient can help.

FAQ

Below we detail the most common questions as it relates to busy teacher templates for email.

How Do You Write An Email To A Parent?

Prioritise clarity
Align your subject line and your email body
Where relevant, write in the second person
Be brief

How To Introduce Yourself To Parents As A Teacher?

Address the parents.
Introduce yourself right away.
Write an attention-grabbing subject line.
Include your teaching experience and education.
Focus on your teaching philosophy.
Invite parents and guardians to be active participants.

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meet the author

Pat Walls

Email To Parent Regarding Student Discipline Issue

Absence Email To Parent

Technology Issues

Issue With Google Classroom Assistance

Password & Login Trouble Template

Set up A Phone Or In-person Meeting

The Gentle Nudge Email Template for Consent Letter

Track The Progress Of Admission Application

Submit Student Application Email

Documents Needed For Admission Application

Process Of Admission Application Email

Factors About Admission Decisions

25 Busy Teacher Email Subject Lines You Can Use

Tips For Writing A Successful Email

FAQ

How Do You Write An Email To A Parent?

How To Introduce Yourself To Parents As A Teacher?