10 Interview Reschedule Email Template Examples

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Updated: November 1st, 2022

10 Interview Reschedule Email Template Examples

Are you switching your interview to a new date or time because of emergency, sickness, unexpected events, or unavoidable circumstances?

Crafting an email to reschedule the interview shows courtesy, portrays good communication, and gives a chance for you as a candidate or a hiring manager. Do it in a way that won't burn the bridges or sabotage your chance of getting that candidate or landing the job.

Here are 10 free interview reschedule templates in 2022 to use as either a candidate or employer that will save you time and guide you in creating your email to reschedule an interview.

Recruiter: Due to unforseen work

title=Notification of Reschedule Interview Hi [[ Candidate Name ]],

We were due to meet on [[ Date ]] at [[ Place ]] for the position of [[ Job Title ]]. Unfortunately, due to unforeseen work, I’ll have to reschedule your interview to on [[ New Date ]] at [[ New Place ]].

I’m sorry to throw a wrench in your schedule, but we can work out another time if this does not suit you. I’m looking forward to meeting you and talking about the role.

Thank you for understanding.

All the best.

[[ Your Name ]]

[[ Job Title ]]

Source

Recruiter: Due to urgent work

title=Interview Rescheduling Dear [[ Candidate Name ]],

I am afraid I will have to ask for rescheduling as due to urgent work the board members have to travel.

Here are a few slots for the interview, do let me know your convenient time and date so that I can fix the schedule accordingly.

[[ Date and time ]]
[[ Date and time ]]
[[ Date and time ]]
[[ Date and time ]]

I eagerly anticipate your confirmation as soon as feasible and apologize for the schedule change. Hope it does not harm your schedule.

Thanks

[[ You’re Name ]]

[[ Company details ]]

Source

Recruiter: The Hiring Manager Needs to go Out of Town

title=Rescheduling of interview Dear [[ Candidate Name ]],

This email is to inform you about the rescheduling of your interview on [[ Date ]] for [[ Job Title ]]. Unfortunately, our hiring manager has to go out of town for urgent meetings and discussions, and this is why we have to reschedule the interview for all other profiles as well.

Please communicate your availability next week as per I can reschedule your interview. I am hopeful we can connect soon. Sorry for the inconvenience caused.

Looking forward to meeting you and discussing the role.

Regards

[[ Your Name ]]

[[ Your Job Title ]]

[[ Email Signature and Contact Information ]]

Source

Recruiter: One Important Person is not Available

title=Request to reschedule the interview Hi [[ Candidate Name ]],

I'm emailing you to let you know that, unfortunately, I need to reschedule our interview that's currently scheduled for this upcoming [[ day, date, and time ]]. I was really looking forward to meeting you and discussing the role of [[ position ]] further, but the assistant manager of the department, [[ name ]], won't be available that day. Because it's important that you also meet with her, can you come for an interview on [[ day, date, and time ]] instead?

Please let me know if that works for you or if there is another date and time that fits your availability better. We'll do our absolute best to accommodate. I apologize for the inconvenience and hope we can meet soon!

Thank you,

[[ Name and Position ]]

[[ Signature Name ]]

Source

Recruiter: Due to Unforeseen Circumstance

title=Change in Schedule of [[ Job Title ]] Interview Dear [[ Candidate Name ]],

Thank you for your interest in the position of [[ Job Title ]] at our company. Unfortunately, due to unforeseen circumstances, we have had to cancel the interview that was scheduled for you on [[ Date ]] at [[ Time ]] due to [[ Brief Reason ]].

We would like to reschedule your interview for any of the following slots:

[[ Date ]] – [[ Time ]]

Kindly confirm your availability with an acknowledgment to this email. In case the above dates are not suitable, please let us know your preferred date and time.

I apologize for the inconvenience and look forward to your interview again.

Thank you.

Regards,

[[ Your Name ]]

[[ Your Job Title ]]

[[ Email Signature and Contact Information ]]

Source

Candidate: Due to Emergency

title=Rescheduling of interview / Request to reschedule the interview Dear [[ Recruiter's Name ]],

This is to inform you that due to a sudden emergency at my house, I will not be able to attend the interview for the job title [[ job title name ]] scheduled for [[ date ]]. Please accept my sincere apologies for the inconvenience caused.

I was looking forward to attending the interview and discussing the opportunity in detail with you. I request you to kindly reschedule my interview for next week as per your preferred date and timings. I would still be appreciating the opportunity to discuss the job opening.

Thank you for considering my request.

Regards

[[ Your Name ]]

Source

Candidate: Due to Illness or Sickness

title=Request to reschedule the interview Dear [[ Recruiter's Name ]],

I am really looking forward to having an opportunity to discuss the role of [[ job title ]] with you. But please accept my sincere apologies for not being able to attend the interview scheduled on [[ date and time ]] because I am not feeling well, and I would like to avoid bringing my cold or flu to your office.

Will it be possible to reschedule to date when I might be feeling better?

Can I suggest rescheduling the interview to one of these dates:

[[ Date and time ]]
[[ Date and time ]]
[[ Date and time ]]
[[ Date and time ]]

I sincerely apologize for any inconvenience caused. I am really thrilled about this rare opportunity and I hope I will be able to reschedule this interview at a time that is also convenient to you.

Thank you for your kind understanding.

PS. Feel free to give me a call if you require any information.

Kind regards,

[[ Full Name ]]

[[ Your Phone Number ]]

Source

Candidate: Due to a Car Accident

title=Request to reschedule my interview Dear [[ Name of Interviewer ]],

I’m writing to you to notify you with regret that I shall not be able to appear for my interview for the role of [[ position ]] with on [[ date ]].

As a result of a car accident, It would be impossible for me to make it for the interview. Would it be possible for you to reschedule the interview to a date sometime next month - giving me time enough to recover? I would really like to explore my chances at this job.

I hope my request shall be considered.

Hoping for a positive response.

Sincerely,

[[ Your Name ]]

Source

Candidate: Due to Scheduled Doctor's Appointment

title=Request to Reschedule Interview Dear [[ Name of Interviewer ]],

This is to inform you that I got an interview notice for the position of HR Manager at your prestigious organization, yesterday via email. My interview date has been decided on [[ date ]]. Unfortunately, I am not available on that day as I have an appointment with the doctor and I have to take my mother for her monthly checkup.

I extremely apologize for asking for the cancellation and rescheduling of my job interview. I request you to please reschedule my interview as I am available after that specific day. I shall be looking for your prompt attention in this regard.

Yours Sincerely,

[[ Your Name ]]

Source

Candidate: Due to Rain [[ or any fortuitous events ]]

title=Letter for Interview Reschedule due to Rain Dear [[ Interviewer's Name ]],

I am a [[ Job Designation ]] in a reputable company [[ name ]]. I have received an interview call and call letter in response to my application for your job advertisement posted in the newspaper in the first week of [[ Date ]] via email on [[ Date: DD/MM/YY ]]. As the monsoon weather is all upon us these days so rains are unpredictable and can happen at any time. [[ Describe your actual cause and situation ]].

I was scheduled to have an interview with you on [[ Date: DD/MM/YY ]] at [[ Time ]]. I was coming for that interview on a bike [[ Transport name ]] then all of a sudden it began to rain so I did not get to your office in time for an interview.

Please have the courtesy to reschedule this interview again so that I can avail this opportunity and prove my abilities to you in person. I will be very grateful to you for your courtesy.

Thanking you in anticipation.

Regards.

[[ Your Name ]]

[[ Contact Information ]]

Source

25 Interview Reschedule Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your Interview Reschedule

We've re-scheduled your interview (no need to fret, you're still a top candidate)
Interview reschedule notice - New date: [[ date ]]
Request to Reschedule Slot
Please reschedule your interview at your earliest convenience.
Reschedule: [[ day and time ]]
Please let me know your availability for an interview
We need to reschedule today's interview
Your interview time has been changed
Quick reschedule reminder
Today's interview has been rescheduled
Can we reschedule the interview?
Interview Scheduling Update
Interview date change notification
Your interview with the Lifestyle editor has been rescheduled
Follow-up email alerting you to an interview reschedule
Emergency Interview Reschedule!
Please Reschedule Your Remote Interview
Interview Reschedule for [[ date ]]
Interview reschedule the reminder
Please let me know what time works best for your interview.
Rescheduled Interview with [[ name ]]
Interview Reschedule email
Unfortunately, I will have to reschedule today's interview
Please Reschedule My Interview
Sorry we had to reschedule & looking forward to seeing you again soon

FAQ

Below we detail the most common questions as it relates to interviewing reschedule for email.

How to write an email to reschedule an interview

Explain your reason clearly
Suggest a new date and time
Apologize for the inconvenience

What are the reasons for rescheduling an interview

Family Emergencies
You are sick
Unexpected event

How to Respond to a Cancelled Interview

Ask Why the Interview Was Cancelled
Follow Up Gracefully
Don't Make Assumptions

Conclusion

Determining the "right" tone to use in this situation is important. You'll want to use something friendly but professional, as you're still representing your business or yourself, even if it's just over an email. Remember that when rescheduling an email, it is really important that the individual understands that you are here because you are the best person for the job—not because you have wasted too much of their time and now need to fill another meeting slot as quickly as possible.

We hope these free email templates will help you send your interview reschedule email and get you your dream job.

meet the author

Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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