10 Professional Email Templates for Senior Photographers

Updated: January 19th, 2023

10 Professional Email Templates for Senior Photographers

Whether you're a professional photographer or just starting out, sending emails to potential clients can be an important part of your business. This is why it's important to have great, well-written templates for emails so your sales and success don't come down to a single email. However, what if email sales isn't exactly your forte? If you can relate and are reading this, then you've come to the right place.

What kind of email templates should your photography business use? There are far too many out there to count. Here we provide you with 10 free professional templates for senior photographers to use in 2022 that will save you time and help you with your email marketing efforts.

Limited Number of Dates Left Promo

title=[[ Your Studio ]] is Booking Up Fast for [[ year ]]! Hey there, friends!

This is a courtesy email from yours truly at [[ Your Studio ]] letting you know that we’re booking engagement sessions and weddings left and right. Woohoo! That’s wonderful for us, of course, but it also means that our available dates are quickly dwindling.

What we’re trying to say is... Now’s your chance to reach out, ask us all your questions, check our calendar, and see if we’re a fit! If so, let’s get you booked!

Talk soon,

[[ Signature Name ]]

Source

Following Up After Sending a Contract and Invoice

title=Contract and Invoice Hello!

You can find the contract and invoice attached. Once you’ve signed the contract and paid the retainer, your date will be reserved! As a reminder, we can only hold your date for the next 24 hours.

Please don’t hesitate to reach out if you have any questions. We’re so excited to work with you!

[[ Signature Name ]]

Source

Learn more about starting a documentary photographer:

Where to start?

-> How much does it cost to start a documentary photographer?
-> Pros and cons of a documentary photographer

Need inspiration?

-> Other documentary photographer success stories
-> Marketing ideas for a documentary photographer

Other resources

Testimonial Request

title=A quick thank you from the [[ your company name ]] team Hi [[ client name ]],

I wanted to reach out to let you know that working with you on [[ project name ]] has been a pleasure. I truly appreciate you and your team.

When we complete projects with terrific clients, we like to finish up with a testimonial to feature on our website. I was wondering if you'd be willing to share your thoughts on our recent projects so we can add them to the website. You can see examples of previous features on the page [[ link to page ].

You can submit your video testimonial in about five minutes. Follow this link [[ link to testimonial landing page ]] on your laptop or smartphone and record a few details about our project and your experience working with us.

Again, it's been a pleasure working with you and your team.

Best,

[[ Signature Name ]]

Source

Family Mini Session Announcement

title=We’ve Got Family Mini Sessions, but They’re Booking Fast! Hi!

We know it can be a struggle to rally the troops and keep everyone happy for a [[ length ]]-hour family photo session. So you know what? [[ Your Studio ]] is throwing you a bone by hosting family mini sessions!

These abbreviated sessions last a sweet [[ length ]] minutes, which is just enough time to capture the whole gang grinning (and looking fab) on camera. They’re scheduled to take place on [[ list dates here ]] from [[ time ]] to [[ time ]] at [[ location ]], with an alternate date of [[ date ]]. Pay a flat $[[ amount ]] when you book, and you’ll receive [[ number ]] [[ digital files/images ]] within [[ two/three ]] weeks of the session that you can share however you please!

Schedule soon, as the mini sessions are limited, and book quickly!

[[ Signature Name ]]

Source

Add a print package

title=Don't Forget to Add Prints to Your Package! Hi [[ client name ]],

Thanks a million for booking a session with [[ Your Studio Photography ]]. This is gonna be so good! We couldn’t be happier with how the session went!

We did notice that you haven’t selected a print package to go with your session yet and wanted to give you the opportunity to add one. These begin at $[[ amount ]] and include options like [[ list size details ]].

As you know, prints make fabulous gifts as well as personal keepsakes that you can display around your home! To add a package, [[ include instructions here, such as “go to our website and XYZ” or “fill out this attached form and send it back to us” ]].

[[ Signature name ]]

[[ Website link ]]

Source

Add an Album

title=Display Your [Recent/Upcoming] Session in a Gorgeous Album! Hi [[ client name ]],

If you’re looking for a beautiful, meaningful way to preserve and display images from your [[ recent/upcoming ]] session with [[ Your Studio Photography ]], we’ve got you covered! Our top-of-the-line, leather-bound albums keep all your favorite images in one easy to revisit space — and they are fully customizable!

As a thank you for booking with us, we’d love to offer this add-on for [[ percentage ]]% off the normal price, a savings of up to $[[ amount ]]. To order, [[ include instructions here ]].

[[ Signature Name ]]

Source

Your Clients Haven’t Paid Their Invoice in Time

title=Payment Reminder Hi guys,

I hope this finds you super well.

I am currently catching up on admin work and realized that invoice # from [[ DATE ]] was due [[ x ]] [[ days/weeks/months ]] ago but is still pending. I’ve re-attached the invoice in case it got lost. Could you give me an update on the status of this payment and when I should expect it to be settled?

Let me know if you have any questions regarding the payment. If this has already been taken care of, feel free to disregard my e-mail.

Thank you!

[[ Signature Name ]]

Source

Cap & Gown Mini Session Announcement

title=Just In! [[ your studio ]] Has [[ number ]] Cap and Gown Mini Sessions! Hi!

Isn’t it funny how you wear your cap and gown for so little time before tossing it into the back of a closet, yet it symbolizes so much? It symbolizes a 12-year journey to get to that graduation stage, and it symbolizes a new beginning.

[[ Your Studio ]] wants to help you preserve this pivotal time in your life forever via our Cap & Gown Mini Sessions, which we’re booking starting today. These [[ length ]]-minute mini sessions will take place on [[ date ]] from [[ time ]] to [[ time ]] at [[ location ]] for a flat rate of $[[ amount ]]. Every session comes with [[ number ]] [[ digital files/images ]] that you can share however you see fit.

Call to schedule your session soon, as these mini sessions are limited and will book quickly.

[[ Signature Name ]]

Source

Clients Are Unhappy with The Images You’ve Delivered

title=Images Delivered Hi [[ client name ]],

I am so sorry to hear this. I’ve gone back through all the images that I took on the day and unfortunately, this shot must have taken place when I was capturing another moment. I photographed almost [[ xx ]] shots on the day and was extremely focused on making sure to document the day as authentically as possible, and I must simply have taken images elsewhere/ must have been focused on another beautiful moment when this happened.

I fully understand that you are frustrated to find a moment that was very important to you missing.

I’d be very happy to meet with you both again to do a post-scene shoot if that’s something that you would be open to. I understand that this isn’t the same as the moment on the day, but some often find that a post-scene shoot has even more magical results as you can direct the images however you wish.

The most important thing to me is that you are happy with your result, so please do let me know how you’d feel most comfortable moving forwards, and we can resolve this together.

Please accept my apologies again.

[[ Signature Name ]]

Source

Welcome Letter for Corporate & Event Photographers

title=Thank you Dear [[ Company President ]],

Thank you for choosing [[ your company name ]] for your corporate photography needs. I am confident you will be very satisfied with the services our team offers.

Our staff of professional event photographers brings many years of experience in corporate event photography, business portraits, social events, and corporate marketing photography. The information enclosed will help you make the most of our services. I have enclosed a contract for our services, package pricing and options, photographer biographies, client testimonials, and samples of images we will take at your event.

Please review all the enclosed materials and sign and mail back the contract in the included envelope. If you have any questions, please call us at [[ company number ]] or send an email to [[ company email ]]. You can view our full portfolio at [[ company website ]].

We look forward to photographing your special event.

Sincerely,

[[ Name, position and business name ]]

Source

25 Senior Photographers Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your Photography

  • Check out this amazing photo ...
  • Do you see what we see?
  • There's a new photography pioneer in town
  • Best Shots of Photographers Ever
  • See the world through our eyes
  • Take a walk on the wild side...
  • Pioneer Photographers: The Subaru Adventure on Instagram
  • A Pioneer Photographer Captures the True Spirit of the Open Road in his Latest
  • Let's talk about your photography needs
  • The Most Epic Wedding Photo Ever Taken
  • See the amazing places photographers go for inspiration
  • Inspiring Photo Projects
  • Introducing Pioneer Sessions
  • I took the most picturesque photos of you.
  • Photos of your new baby save to your phone automatically
  • High-resolution and quality photography for your portfolio, business website & social media.
  • Did you hear the one about photobooth mockups?
  • Don't miss out! An amazing deal is happening right now.
  • What's your favorite picture ever?
  • You're going to LOVE these pictures, [[ name ]]!
  • A photo that makes your home look like it was photographed on an HGTV
  • You know that one friend that says "you HAVE to see this!"
  • Your Photos. Your Story.
  • How do you get the photo to look like it's from the future?
  • Save time, and we'll capture the perfect moment for you

FAQ

Below we detail the most common questions as it relates to senior photography for email.

What makes a good senior photo?

  • Really get to know your client.
  • Keep plenty of posing examples on hand.
  • Make sure to bring props.

How to Take Professional Photos That Are Amazing

  • Capture Authentic Emotion
  • Composition is Very Important
  • Simplicity is Often Best, Experimentation Makes Photos Unique

How to Take Good Pictures With Your Mobile Device

  • Use gridlines to balance your shot.
  • Focus on one subject.
  • Play with reflections.

Conclusion

Hopefully, this list will help you find the right email template for sending out to your clients. They allow you to send beautiful, good-looking emails to your clients without any hassle. It is safe to say that all email templates are professionally designed and can be used for business and personal use.

Part of
Becoming A Documentary Photographer: Everything You Need To Know

meet the author
Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.

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