9 Best College Recruiting Email Templates [2024]

Pat Walls

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Updated: February 22nd, 2024

College recruiting email templates can help you to be more professional and successful. College students are prime candidates for your product or service.

Why? Because they are in dire need of money, knowledge, and guidance on how to get ahead in their career. College recruiting email templates help you reach out to the right student.

Here are 9 free College Recruiting Email templates to use in 2024 that will save you time and help you with your email marketing efforts.

What To Include In Your College Recruiting Email

When it comes down to crafting your email, there are a few key elements to include:

Craft a good subject line.
Give the basic information that college coaches are looking for.
Include striking academic and athletic statistics.
Allow an action item for the coach.
Mention when you'll follow up.

REJECTION EMAIL

title=Your Application for [Job Title] at [Organization Name] Hi [First Name],

Thank you for applying to our [Job Title] role and for speaking to our team about your experience. We appreciate your interest in [Your Organization].

We were fortunate to have a strong group of applicants, and we regret to inform you that we have decided to pursue a more experienced candidate for this role. [Constructive Feedback].

We will keep your resume on file and reach out if we think you’d be a good fit for other roles as they become available.

We hope you will continue to stay connected with us on [Link to Social Profiles] and keep an eye on our career page [Link to Career Page] for future opportunities that may be a better fit.

We truly appreciate your time and consideration of [Institution Name].

All the Best,

The [Organization Name] Team

[Logo]

Source

Recruiting a Machine Learning Engineer

title=You can find a better paying position in this domain. Hi [First-name],

I am a specialist software engineering recruiter located in {your_city}. I help top-tier software companies build world-class engineering teams

I am impressed by your background and work in Machine Learning at {company_name} and would love to have a quick chat with you. I am looking to connect with excellent ML engineers who are passionate about working at the intersection of scientific research and software engineering. With your skills, I think you will be a great fit for some of our client’s open roles.

If this sounds interesting, let’s talk further. Let me know if you have a few minutes in the coming week.

Cheers,

[Signature]

Source

Ambassador/alumni connection

title=Can we help get you into ? Hi [student’s first name]!

Here at [employer name], we always want potential candidates to learn more about the meaningful projects we work on, and hear about our culture from our current employees.

I noticed that you’re a [institution name] alum studying [major name], which is why I wanted to offer you the opportunity to have an informal 15-minute virtual info chat with [ambassador name] to learn more about roles here. If you’re interested, click “Find a time” below to schedule a time to speak.

[your name]

Source

APPLICATION FOLLOW-UP EMAIL

title=[Company Name] — We Received Your Application Hi [First Name],

Thank you for your interest in [Institution Name]. We have received your application for the open [Job Title] position and will review your materials thoroughly.

Someone from our team will be in touch to update you on the status of your application within [Time Frame].

In the meantime, please visit [Link to Relevant Web Page] to learn more about our company.

Best,

[Company Name] Recruiting Team

[Company Logo]

Source

Talking about your placed candidates

title=[open job] role at [company name] Hi [first-name],

I saw that you are looking for a [open job] for the company.

We have an extensive network and experience placing exceptional sales reps at B2B Software firms. We have worked with other B2B software firms like Salesforce, SAP, IBM, and Microsoft.

As a team of former sales reps, we deeply understand B2B software sales and have the network and experience to spot the top 10% of talent and bring them home. Here’s how our placed candidates perform.

96% of our sales reps hit their quota 70% of our candidates hit 125% of their quota Less than 1% of our candidates have left within 1 year compared to the industry average of 22% The average tenure for candidates is 4.1 years compared to 2.3 years industry average If you are still looking for a stellar [job name] in [job location] I would love to talk and get a better understanding of your priorities. Are you available for a call tomorrow at 2:30 PM Eastern?

Cheers

[your signature]

Source

Relationship building

title=Happy to Connect! [Student’s name],

Can you believe that graduation is right around the corner?

I remember being in your shoes and not knowing which career I wanted to pursue, and had no idea how to get my foot in the door. Now, I have the pleasure of connecting with students like you to support your career exploration. I help identify top students for our internship and full-time opportunities, and was excited to come across your profile. I believe that your interests and experiences could make you a great addition to the team at [employer]!

Here is a job at you might be interested in: [link to job description]

Please reach out to me directly or click the link below to apply online. Once you complete the application, let me know! I’d love to stay in touch.

Very warm regards,

[your name]

Source

FIRST-TOUCH SOURCE EMAIL

title=Job Opportunity — [Job Title] Position at [Your Company] Hi [First Name],

I came across your profile on [Where/How You Found Them] and wanted to reach out regarding a unique opportunity.

I work for [Company Name], and we’re looking to hire a [Job Title]. I think your experience in [Field/Skill] is a great fit for this role.

If you’re interested in learning more, I’d love to connect. Would you be available for a quick phone call on [Date/Time]?

I hope you and your loved ones are safe and healthy, and I look forward to hearing from you soon.

Best,

[Your Name]

[Your Email Signature]

Source

For the candidates, you’ve talked to in the past

title=Hey [FirstName] [FirstName],

I hope this email finds you well. We had reached out a while back regarding opportunities with a well-known technology company. Obviously, things continue to go well at {CompanyName}, but your name resurfaced in regards to a specific opportunity that I thought might be of interest.

They have a strong track record with candidates that come from a similar background. I thought it made sense to reconnect given the specific nature of the search as we approach bonus season.

If you are interested in a chat to learn more, please let me know when would be a convenient time for you. Thank you again for your time. I look forward to hearing from you.

Regards,

[signature]

Source

Introductive College Recruiting Email

title=A Personal Message From [College Name] Hi [student’s first name],

My name is [your name] and I’m a [your title] at [employer]. We’re currently hiring for a(n) [role], and based on your [interests], I think you should apply!

[Employer] is a [brief description]. With tuition reimbursement, wellbeing programs like a free gym membership, and opportunities to meet employees with shared interests via resource groups and Slack, our culture is a place where people who are passionate about [extracurriculars or interests] thrive. We have amazing opportunities for students just like you.

Learn more about who we are! [insert CTA]

I look forward to connecting more with you, [student’s first name].

Best,

[your name]

Source

25 College Recruiting Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your College Recruiting Email Templates

Your application got accepted! Now what?
Did you know that recruiting happens year-round?
There's a new way to get in.
Looking For Some Advice?
We're on campus next week
Your future starts now!
The best time to build your network? Right now.
Let's chat about your college recruiting goals and how I can help.
Your FUTURE will do MORE THAN dream
Welcome to the Recruiting Program!
Accepting Intern Applications From College Students
Where is your next stop?
We got an interesting request...
You got questions, we got answers!
You're invited. Joining us for the next step in your journey?
Friendly reminder to finish your College Recruiting Profile
We're Hiring College Students!
We're thinking about you.
We're coming to your campus!
You're in! Here's what we have in store...
The First Step Into Your Future
Things You Should Do
We'll take it from here
We're VERY excited to announce...
I was wondering if you'd be interested

Tips For Writing A Successful Email

A well-written email can be a powerful communication tool. If you want to get your point across and have it read, write an email that is clear, concise and compelling.

Here are 6 tips to help you write better emails:

1. Keep it short.

People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. If you have something important to say, be concise.

2. Be friendly and personable. The best emails show that their sender cares about the recipient: address them by name, make jokes and be friendly, compliment them on something they've done recently—demonstrate that you know them well enough to give them a personal touch.

3. Use bullet points or numbered lists where appropriate.

If you're making a list of suggestions or talking about multiple things, it's much easier on the reader if you use bullet points or numbers rather than listing every point out separately in paragraphs.

(Obviously this doesn't apply if you're using an email for something else entirely—such as a newsletter or informational message.)

4. Proofread your message carefully before sending it out.

Even though you may think you're a pro at typing emails, there are still some mistakes that you could be making. It's important to avoid these errors so that your message is clear and correct.

If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed.

Pro tip: Read your entire message out loud before hitting send. You are more likely to catch mistakes this way!

5. Be sure to include the recipient's name in the email.

This seems like an obvious tip, but it's easy to forget that we're not sending mass emails to a group of people but individual messages to each person on the list.

Your best bet is to craft your message carefully, and make it personal by using the recipient's name. It shows that you're paying attention and it also makes the email feel more personable.

6. Be clear about what you want

Be specific and don't beat around the bush. Think about what you're asking for clearly before you write anything down.

In the first line of your email, state clearly what you want and how the recipient can help.

FAQ

Below we detail the most common questions as it relates to College Recruitment for email.

Secrets of Writing Successful Cold Recruiting Emails

Use effective headlines.
Make it about the candidate.
Follow up but don't annoy.
Be direct in your subject line.

How do I write a college recruitment letter?

Do research
Write an informative subject line
Address the reader
Introduce yourself
Include important information
Link to attachments
Conclude your message
Edit your piece

How do I email a recruitment team?

It's respectful. Remember that you're communicating in a professional capacity
It clearly states your intent. What's the purpose of your email? -Make it brief. Get to the point
Make sure it's well-written.

Conclusion

If you want your email campaign to perform well, it all starts with your subject line.

Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer.

We hope you enjoyed our guide + list of 9 Best College Recruiting Email Templates 2024.

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meet the author

Pat Walls